1. Purpose

This policy explains how DCA-S, PME Assistance, and DTAX (“the Group”) collect, use, and protect personal data in accordance with the EU General Data Protection Regulation (GDPR – Regulation 2016/679).

2. Data Controller

DCA-S
Nieuwelaan 71, 1853 Grimbergen, Belgium
VAT: [BE VAT]
Email: administration@dca-s.com

3. Personal data we process

• Identity & contact data (clients, prospects, suppliers, recruits)
• Engagement information for accounting/tax mandates
• Compliance information (e.g., AML/KYC identification)
• Website/form communications and operational correspondence
• Recruitment data (CVs, interview notes)

4. Legal bases

• Performance of a contract or pre-contractual steps
• Compliance with legal obligations
• Legitimate professional interest (e.g., client service continuity)
• Consent (for newsletters/optional communications)

5. Retention

Data are retained only as long as necessary for legal/professional obligations and legitimate purposes (typically 7–10 years after mandate end, unless a longer statutory period applies).

6. Sharing

We may share data with:

• Authorities/regulators when legally required
• Sub-processors under written confidentiality (IT, payroll, secure document services)
• Affiliated entities (DCA, PME Assistance, DTAX) for Belux coordination

7. Your rights

You may request access rectification erasure restriction portability or object to processing based on legitimate interest. Contact: administration@dca-s.com.

Supervisory authority: Belgian Data Protection Authority, Rue de la Presse 35, 1000 Brussels.

8. Cookies & analytics

Our website uses essential cookies and anonymised analytics only. You can block non-essential cookies via your browser settings at any time.

9. Security

We apply appropriate technical and organisational measures to protect data (access controls, secure storage, staff awareness, contractual safeguards for sub-processors).

10. Updates

This policy may be updated to reflect legal or operational changes. The latest version is available on dca-s.com.